IBPS Attestation guide

Date:: 28 May 2025

Welcome to your guide on submitting your IBPS attestation form through the VMIA portal

This guide is only for health services selected to attest online in 2025.

Key dates to remember

The attestation period runs from 1st September to 30th September.
You’ll only be able to access the attestation form during the attestation period.

IBPS roles in the client portal

Each hospital can nominate up to 2 IBPS contacts and 1 IBPS signatory to their account. Your contacts and signatories are responsible for submitting the attestation of your hospital.

IBPS Contact

The IBPS Contact refers to one or more designated individuals within a health service responsible for completing the IBPS attestation form. The contact will enter training completion statistics and ensure all required information is accurately recorded.

Each health service may nominate up to two IBPS Contacts to facilitate this process.

IBPS Signatory

The IBPS Signatory is the Chief Executive Officer (CEO). The signatory will review, sign, and declare that the information entered by the IBPS Contact is accurate and complete.

Hospitals that are part of a broader healthcare system may have the same signatory.

Important considerations

To meet the IBPS eligibility criteria, each participating hospital must have trained 80% or more of its birthing suite clinical staff, in all 3 focus areas.
If any of the answers do not meet the criteria, your signatory contact will be notified during the approval process.
Regardless of the overall completion rate, we strongly encourage all participants to complete the attestation form.

IBPS Contact

Accessing and completing the IBPS attestation form

Step 1: Navigate to your client portal login page
As an IBPS contact, you’ll receive an email notification when the attestation period begins.

The email will include a direct link to the client portal, where you can access and submit your attestation form. Alternatively, you can also log in by visiting the VMIA website directly.

Step 2: Log in to your client portal
Enter your username and password and click ‘login'.

Step 3: Click on the case number to access the form
You’ll be able to access the form through your home page when the attestation period is open.
Step 4: Fill in ‘focus area’ details
Please provide answers for each focus area detailing:
- total number of clinical staff eligible to be trained for IBPS
- total number of clinical staff trained.
Important note: 
To meet the IBPS eligibility criteria, each participating hospital must have trained 80% or more of its birthing suite Clinical Staff, in all three focus areas.
If any of the answers do not meet the criteria, your signatory contact will be notified during the approval process. Regardless of the overall completion rate, we strongly encourage all participants to complete the attestation form.

Step 5: Fill in additional details
Please answer both questions.
Important note:
During the training year at least 80% of clinical shifts need to have access to a senior clinician with a practitioner level 3, gained within the past two training years.

Step 6: Fill in if applicable
The above question is only required if any of the previously entered responses fall below the 80% threshold. Please provide any additional details or outline any extenuating circumstances that contributed to your health service not meeting the criteria.
Important note:
The more detail provided in this section the greater the likelihood the VMIA can consider grounds for your appeal.

Step 7: Click complete
Once you've entered all the required information, click 'Complete’.
This action will notify the signatory that the IBPS attestation form has been completed and prompt them to log in to approve the submission. This will change the status of the case to ‘Pending-Approval’.

IBPS Signatory

Approving the submitted IBPS attestation form

Step 1: Navigate to your client portal login page
As the IBPS Signatory Contact, you'll receive an email notification when your Health Service completes an attestation form.
The email will prompt you to review and approve the form.
Please ensure the information provided is accurate to the best of your knowledge.
To review the form, simply click the link included in the email.
The email will include a direct link to the client portal, where you can access and submit your attestation form. Alternatively, you can also log in by visiting the VMIA website directly and navigating to the client portal section.

Step 2: Log in to your client portal
Enter your username and password and click ‘login'.

Step 3: Click on the case number to access the submitted form
You’ll be able to access the form through your portal home page.
Once your attestation form is ready for review, it'll appear as a task and ask you to 'Please review and approve the attestation form'.
Step 4: Review the submitted form and ensure that the information entered is correct
In this example:
- The answers entered in these two questions both meet the IBPS criteria, as they are 80% or more.
- The answer entered in Focus Area3, does not meet the 80% criteria.
Step 5: View Attachments
If any attachments are added as supporting information on why the health service did not meet 80% criteria, as the signatory, you’ll be able to open and review the attachments before approving/rejecting the attestation form.

Step 6: Approve or reject the submission
Once you’ve reviewed the form, either ‘approve’ or ‘reject’ it.
Important note:
If you believe the details entered are inaccurate and require the non-signatory contact to revise the form, select ‘Reject’ and provide a note explaining the reason for the rejection. Once this action is completed, the non-signatory contact will be notified, and your reason will be included in the notification.

Step 7: Add your full name.

Step 8: Declaration
Lastly, declare the above information is correct by ticking the box.

Step 9: Click complete